Hiring the right candidate is never easy. As entrepreneurs, we’re constantly juggling tight client timelines, choosing the right platforms, and assessing skills that match evolving project demands.

One strategy that has worked for us is assigning clear, designated scopes to every team member. Whether you’re a team of four or forty, structure makes management easier, communication clearer, and execution faster.

Here’s how we structure our core team:

1. Draftsmen

Hiring draftsmen is essential for managing technical accuracy. They take charge of site measurements, prepare all technical drawings, and assist with sign-off documentation. Because they’re deeply involved in the drawing process, they’re also well-positioned to support the Project Manager during execution, ensuring that design intent translates accurately on site.

2. Designer

This is where creativity meets strategy. Designers are responsible for developing concepts, preparing design presentations, building mood boards, selecting materials, and generating 3D models and renders. Their role is interconnected with both clients and the execution team, so hiring designers who can communicate effectively across departments reduces the need for redundant meetings and ensures consistency in output.

3. Project Manager

Project Managers are the backbone of on-site execution. From procurement to installation, they coordinate with vendors, manage labor, and ensure timelines and quality are met. Their focus is to transform designs into reality while keeping every stakeholder aligned and informed.

4. And as the CEO…

Your job is to make sure the system runs smoothly and sustainably. That means building a structure that works without micromanagement—so you can focus on growth, business development, social media, and steering the company forward.

A streamlined hiring process and clearly defined roles can create a workplace that’s efficient, communicative, and scalable. Because at the end of the day, right candidates in the right designations make all the difference.